Documentation Control Coordinator
Date: Nov 30, 2019
Location: Southbridge, MA, US
Company: SCHOTT AG
International technology group • specialty glasses and glass-ceramics • more than 130 years experience • more than 15,500 employees in 34 countries • innovative ideas for the world of tomorrow
Documentation Control Coordinator
Our Business Unit Lighting and Imaging offers challenging lighting and image transmission solutions for applications in the markets of automotive, aviation, medical devices, as well as industrial and safety engineering. With production units in Europe, North-America and the worldwide SCHOTT sales organization Lighting and Imaging is a leading supplier for fiber optic components.
- Responsible for administering and maintaining documentation system controls required for compliance of documentation to international Quality Management System standards (e.g. AS9100, ISO 13485, ISO9001) and other integrated management systems standards (e.g. ISO 14001, ISO 45001, Export Compliance, etc.).
- Works independently at operation of specialty reprographic equipment and at executing specialty organization policies at site.
- Communicates with site and external parties (e.g. Certification Bodies, Consultants, Trainers, etc.) on matters relating to documentation control system.
- Receives and reviews, for content and completeness all types of controlled documentation submitted for approval routing assisting other personnel in the writing of manual DCN’s when necessary.
- Ensures revision status and distribution information appears on every controlled document copy.
- Administers control number logging and approval routing assignments for controlled documentation and ensures proper tracking to ensure timely departmental handling of all documentation.
- Maintains availability status of controlled documentation on a real-time basis via document quarantine system to ensure immediate availability and history of current documentation revision levels.
- Ensures proper filing and retrieval of controlled documentation at sites.
- Assists company personnel in locating information and/or making copies of all types of documentation.
- Generates and maintains required computer files (e.g. word processing, spreadsheet, flowchart, etc.) for all controlled documentation, as well as maintains proper revision level status and “hard-copy” files of such documentation on a real-time basis.
- Coordinates computer file manipulation with Engineering-related execution of drawing operation and/or changes.
- Administers Records Retention System and ensures proper labeling storage and destruction of business records.
- Complies with all company policies and procedures.
- Minimum 2-year degree or equivalent experience with a concentration in document management.
- 3-5 years’ experience in electronic database and document management required.
- Ability to work independently with minimum supervision within the context of this job description.
- Ability to adjust work priorities as necessary to meet special and/or urgent requests.
- Willing to support department and corporate policies and goals.
- Ability to organize data and documentation related to integrated management systems including, but not limited to, Quality, EHS, Export Compliance, Internal Audit, Corrective Action, etc.
- Motivated and committed employees are essential to the success of our company. At SCHOTT, you will find a cooperative and dynamic work environment which encourages you to share your innovative ideas, supports your development and celebrates achieving successes with your team.
- You can expect interesting tasks and challenging projects, as well as motivated and friendly teams in fields that influence our future.
SCHOTT North America, Inc. is an Equal Opportunity/Affirmative Action employer (M/F/Vet/Disability).
Nearest Major Market: Worcester
Job Segment:
Medical, Engineer, Quality Manager, Database, Healthcare, Engineering, Quality, Automotive, Technology
