Data Privacy Consent Statement

Data Privacy Consent Statement

Data Protection Policy for the Application Process

Thank you for visiting our job portal and your interest in SCHOTT We take the protection of your personal information very seriously and want you to feel secured while using this portal. Below we want to inform you about how we use and record the information you provide us while applying.

For general information on how personal data is processed on other SCHOTT websites, please see the data protection policy for those websites located at https://www.schott.com/german/company/legal3.html.

 

I. Name and address of the responsible person

The SCHOTT AG is responsible for the careful use of your personal data.

SCHOTT AG
Hattenbergstrasse 10
55122 Mainz
Germany
E-Mail: info@schott.com

Website: www.schott.com

 

Board of the SCHOTT AG:

Dr. Frank Heinricht (Chairman)

Hermann Ditz

Dr. Heinz Kaiser

Dr. Jens Schulte

 

II. Name and address of the data protection officer

Our data protection officer is available to answer questions about your personal information you may have.

Christoph Dahl
Hattenbergstrasse 10
55122 Mainz
Germany

E-Mail: info.datenschutz@SCHOTT.com

 

I. Description and scope of data processing
 

SCHOTT exclusively processes the personal data provided by you in our online application system for application processing and job filling purposes. SCHOTT confidentially saves and processes your data in accordance with applicable data protection regulations.

Additionally, we process your personal data only as far as necessary to provide you with a functional website and to enable delivery of the website to your computer. Processing of personal data of users of this site is generally subject to their consent. Exceptions to this rule are if the obtaining this consent is not possible due to technical reasons and the processing of personal data is permissible by law.

 

II. Registration with the application portal
1. Description and scope of data processing

 

In order to submit an application, you register with the application system and create an account. For this, you need your name, your email address, and the country of your residency. Through this account, are able to track your submitted applications and for which positions at SCHOTT you applied.

You can use your personal data stored by third parties (e.g. Xing, LinkedIn) to create the profile in the portal. Information on the treatment of your personal data by these third parties can be found in the data protection policies of these third parties.

Once you have registered on the portal, you can enter and/or upload additional information to your profile, such as your CV, cover letter, attachments (both general and application specific) and other profile information (how did you learn about this position, details of the source, whether our HR managers may contact you about job opportunities that may be of interest to you), information about your education and work experience, professional certificates and language skills.

 

2. Legal basis for data processing 

 

Registration is part of the application process and thus serves to carry out pre-contractual measures. The legal basis for the processing of data is therefore Art. 6 para. 1 letter b of the EU General Data Protection Regulation (GDPR).

 

3. Purpose of data processing

 

Your registration is required so that we can process your application and get in touch with you.

 

4. Duration of storage

 

Your account is generally maintained in the system, even if the application process has ended. You can cancel your account and thereby delete all data stored at any time.

If you withdraw your consent to our data protection policy, or delete your entire account via the profile function, or have it deleted by a recruiter, your personal data will be retained in our system for another 3 months and then automatically deleted.

Due to statutory requirements, the personal data of applicants from Argentina, Brazil, Canada, Colombia and the United States will be retained in our system for 2 years in an anonymized form and then automatically deleted.

 

5. Objection to processing and erasure

 

You can change or delete the data stored about you at any time. Please note the contact information given in II.

As a user, you also have the following options in the profile area at any time:

  • You can cancel your entire account/registration at any time.
  • You can delete all or selected information from your profile.
  • You can withdraw both your consent to the processing of your data and your application.

However, if you delete your account before the end of the application process, we can no longer consider your application.

 

III. Processing of personal data in the application process

1.      Description and scope of data processing

a)      Applying to a posted position

 

In order to apply for a job posting, you will provide us with additional personal data. According to your data protection preferences, only SCHOTT recruiters and other SCHOTT employees, who are responsible for recruiting have access and will process your data. Thus, only the employees of human resources, the works council (where applicable) and the manager of the department looking for personnel, will have access to your documents.

You have the possibility to limit the visibility of your profile by setting the following preferences:

  • All Recruiters worldwide
  • All Recruiters in my country
  • Only Recruiters that administer the vacancies that I am applying for

Your personal data will only be visible according to your preferences for those employees who are responsible for recruiting activities with SCHOTT.

If you choose option 2 or 3:

If employees from human resources would like to consider your application for another vacancy, they always ask for your approval to forward it to the other relevant departments.

 

b)     Unsolicited application

 

In contrast to applying for a posted position, your personal data will be matched against different job openings, if you apply through the unsolicited application process. Therefore, employees of the human resource department as well as employees of different other departments with current job openings may process your personal data

 

c)      Selection for a recruitment pool

 

In the case that your qualifications does not match any of the job postings after completing the recruitment process, we may invite you via email to our recruitment pool. Only when you accept the invitation, your personal data and documents will be saved in our system and matched against new job postings.

By registering on our portal and profile visibility 2 or 3, recruiters may assign you to one or more talent pools, to better assess potentially suitable positions for you. Members of these pools can receive email information about potentially interesting positions, as well as information about SCHOTT's activities as an employer. You can optionally consent to receiving these emails when registering. You can withdraw this consent at any time.

 

d)     Potential recipients of personal data

 

Vacancies are filled at SCHOTT in cooperation between human resources, works council (where applicable) and the department looking for personnel. The responsible staff members from those departments may belong to different legal entities of the SCHOTT Corporation. Therefore, it might be the case that your data will be exchanged between those companies.

SCHOTT takes security precautions in order save your data from manipulation, loss, destruction, unauthorized disclosure, and against access by unauthorized persons. Our security standards are always updated according to the state of the art technology.

 

2. Legal basis for processing of personal data

 

The processing of your personal data serves the application process and thus is necessary to carry out pre-contractual measures. The legal basis for the processing of data is therefore Art. 6 para. 1 letter b of the GDPR.

In the context of an unsolicited application or in relation to the inclusion in our applicant pool, we process your personal data on the basis of your corresponding consent (Art. 6 para. 1 letter a of the GDPR).

 

3. Purpose of data processing

 

Your personal data will be processed for the purpose of carrying out the application procedure.

 

4. Duration of storage

 

If we have not found a suitable position for you after completion of the application process and you have not given us your consent for inclusion in the applicant pool, your application will be retained in our system for a total of 14 months and then automatically deleted. If you have not logged into your account for more than 14 months, your complete account and all associated personal data will also be automatically deleted.

They are kept for the first six months on the basis of statutory time limits for legal action. We keep the data anonymously and aggregated for a further eight months in order to be able to compile statistics on applications at SCHOTT. The statistics themselves no longer allow conclusions to be drawn about individual applications.

If you withdraw your application, your personal data will be retained in our system for a total of 3 months to comply with legal requirements and then automatically deleted.

Due to statutory requirements, the applications and the account data of candidates applying to positions in Argentina, Brazil, Canada, Colombia and the United States will be retained in our system for 2 years, and will then be automatically deleted. 

 

IV. Provision of the Website 
1. Description and scope of data processing

 

Every time this website is accessed, our system automatically collects data and information from the computer system of the calling computer. The following data is collected:

  • Information about the browser type and version used
  • The user's operating system
  • The user's Internet service provider
  • Date and time of access
  • Websites from which the user's system reaches our website
  • Websites accessed by the user's system through our website

This data is deleted at the end of the browser session. An assignment of the above data to a user is only possible if the link to the website from which the user accesses the website or the link to the website to which the user switches contains personal data.

 

2. Legal basis for data processing 

 

The legal basis for the processing of data is therefore Art. 6 para. 1 letter f of the GDPR.

 

3. Purpose of data processing

 

The temporary storage of the above data by the system is necessary to enable the website to be delivered to the user's computer.

When you log in to your account, we save the date and time of your registration so that you can check when you were last logged in, and so that we can notify you if your account is due to prolonged inactivity.

Our legitimate interest in data processing pursuant to Art. 6 para. 1 letter f of the GDPR also lies in these purposes.

 

4. Duration of storage

 

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

 

5. Objection to processing and erasure

 

The collection of data for the provision of the website is mandatory for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

 

V. Use of cookies

 

No cookies are stored on your local operating system for the application process. Cookies may be used on other SCHOTT websites. Please note the general data protection declaration under https://www.schott.com/german/company/legal3.html.

 

VI. Your rights regarding the protection of your personal data

 

If your personal data are processed, you are the person concerned within the meaning of GDPR.

 

1. Right to information

 

As a matter of principle, you always have control over which of your personal data you make available to us during the application process.

Of course, beyond that, you may also make use of your right under Art. 15 GDPR and by written request with proof of your identity by SCHOTT demand confirmation as to whether and which personal data concerning you are processed by us.

Please contact the relevant contact person directly from the job advertisement.

 

2. Right to rectification

 

You have the right to change and verify your personal data in our online application system.

 

3. Right to erasure

 

Furthermore, you have the possibility to have your personal data deleted immediately on request. Please contact info.datenschutz@schott.com.

 

4. Right to revoke the data protection declaration of consent

 

Moreover, you can revoke your consent for the processing of your personal data at any time. You can withdraw your application and/or delete your account, your data will be automatically deleted from your system after the retention periods mentioned in section IV. 4. have passed.

You may also revoke your consent to the processing of your personal data at any time. The revocation of consent does not affect the lawfulness of the processing, which is carried out on the basis of the consent until the revocation.

 

5. Right to restriction of processing


Likewise, under the conditions of Art. 18 GDPR you have the right to demand a restriction of the processing of your personal data.


6. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of its residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you is against the GDPR violates.